# Weekly Risk Control Report — 2026-03-26 > [!info] EPIC Water Authority — Water Reclamation Facility Program > **Contract No.:** 199564 > **Report Date:** [[2026-03-26]] > **Companion:** [[2026-03-26 1300 Risk Call - Publish]] > **Outstanding Tasks:** See Companion Note --- ## Executive Summary | Metric | Value | |---|---| | Critical Risks (RF >= 0.50) | 4 | | Active PCOs | 2 | | Total Open Risks | 18 (15 threats + 3 opportunities) | | Total Closed | 3 | ```mermaid pie title Open Threats by RBS Category "1.0 Technical" : 8 "2.0 Management" : 4 "3.0 External" : 3 ``` ### This Week's Focus - **Switchgear Delivery (0101):** Partial shipment of medium-voltage switchgear components confirmed by vendor. Factory Acceptance Testing scheduled for March 28 at the manufacturer's facility. [[Mario]] will attend to verify performance criteria and confirm the April 15 delivery date for remaining assemblies. - **Water Quality Monitoring (0103):** Latest influent sampling results continue to show elevated turbidity and seasonal variability in total suspended solids. The design team is evaluating whether the current treatment process configuration can accommodate the observed range. This risk remains at maximum severity and requires resolution before construction of the filtration system proceeds. - **Permit Processing (0106):** The expediting request submitted to the Mushroom Kingdom Department of Environmental Quality has been acknowledged but no revised timeline has been issued. The construction permit remains the single longest lead regulatory item, and further delay will erode remaining schedule float for early work packages. - **Design Completion (0114):** The 100% design milestone is approaching with review comments due April 4. Several specification sections remain under revision, and coordination between structural and electrical disciplines continues. Timely completion is essential to maintain the construction procurement schedule. - **Site Contamination Remediation (0123):** Remediation activities are approximately 70% complete. Confirmation sampling is scheduled for the week of March 30. A formal Change Order is being prepared to capture the cost and schedule impact of the unforeseen contamination. - **Design Progression Disputes (0122):** Negotiation between the Owner and Contractor continues. Of the original seven disputed items totaling $340,000, two items ($220K) have been resolved. Five items ($120K) remain under discussion, with a settlement proposal targeted for April 2. --- ## Week-over-Week Risk Movement | Metric | Prior Week | Current | Change | |---|---|---|---| | Total Open Risks | 19 | 18 | 🔻 -1 (Temporary Power closed) | | Critical (RF >= 0.50) | 5 | 4 | 🔻 -1 (Switchgear improving) | | High (RF 0.35-0.49) | 7 | 8 | 🔺 +1 (Recovery Schedule elevated) | | New Risks | 1 | 0 | — | | Closed | 0 | 1 | 🔻 Temporary Power Supply | | Escalated to PCO | 1 | 0 | — | ### Movement by Category | Category | Count | High Priority (RF >= 0.35) | Trend | Notes | |---|---|---|---|---| | 1.0 Technical | 8 | 5 | 🔻 Improving | Switchgear delivery ahead of revised schedule; voltage discrepancy resolved | | 2.0 Management | 4 | 3 | 🔺 Increasing | Recovery schedule compliance becoming urgent; weather days accumulating | | 3.0 External | 3 | 1 | 🟡 Stable | Permit delays unchanged; utility coordination on track | | 4.0 Financial | 0 threats | — | 🔻 Improving | 2 PCOs tracked separately; design progression negotiation progressing | --- ## Critical Risks Requiring Executive Action | Risk | RF | Likelihood | Consequence | Owner | Action Required | |---|---|---|---|---|---| | [[Long Lead Electrical Switchgear]] | 🔴 0.63 | Almost Certain | High | [[Mario]] | Monitor FAT results; confirm April 15 delivery | | [[Process Water Quality Exceedances]] | 🔴 0.63 | Likely | Catastrophic | [[Toadette]] | Treatment process design validation pending | | [[Regulatory Permit Processing Delays]] | 🔴 0.63 | Almost Certain | High | [[Rosalina]] | Expediting request submitted; await agency response | | [[Unforeseen Site Contamination]] | 🔴 0.63 | Likely | Catastrophic | [[Mario]] | Remediation 70% complete; Change Order in preparation | **Long Lead Electrical Switchgear (0101):** The medium-voltage switchgear for the pump station electrical room has been the project's most persistent procurement risk since contract award. The vendor has confirmed that a partial shipment of bus sections and breaker assemblies shipped on March 20, with the balance — including the main incoming section — scheduled for delivery on April 15. [[Mario]] will attend Factory Acceptance Testing on March 28 to witness protective relay coordination testing and verify nameplate data against the specification. Executive attention is needed to ensure that any FAT discrepancies are resolved immediately so the April 15 ship date is not jeopardized; a further delay would push electrical rough-in past the contractual milestone and trigger float consumption across multiple downstream activities. **Process Water Quality Exceedances (0103):** Influent water quality monitoring over the past eight weeks has revealed turbidity and total suspended solids concentrations that exceed the original design basis approximately 30% of the time. The design team is currently evaluating whether the secondary effluent filtration system can be re-rated to handle the observed peak loading conditions, or whether additional pre-treatment capacity is required. This risk carries a catastrophic consequence rating because a design change at this stage would affect structural loading, hydraulic profiles, and the chemical feed system simultaneously. Executive direction is needed on whether to proceed with the current design envelope and accept operational risk, or authorize a design modification that will add cost and schedule. **Regulatory Permit Processing Delays (0106):** The construction permit application was submitted to the Mushroom Kingdom Department of Environmental Quality twelve weeks ago, against a published review timeline of eight weeks. The expediting request filed on March 10 was acknowledged but has not produced a revised schedule. Without the permit, site work beyond the currently authorized remediation activities cannot proceed. The project team has requested a pre-application meeting for the companion environmental permit to run the two reviews in parallel. Executive engagement with agency leadership may be warranted if no progress is made by April 4. **Unforeseen Site Contamination (0123):** Contaminated soils were encountered during excavation for the pump station foundation in February. Remediation is approximately 70% complete, with confirmation sampling scheduled for the week of March 30. The contamination has been characterized as petroleum-related and is being addressed under the approved Remediation Action Plan. A formal Change Order is in preparation to capture the approximately $275,000 in additional cost and the three-week schedule impact. Executive approval of the Change Order package will be required once the final cost is confirmed by the remediation contractor. This risk has been elevated to PCO status. --- ## Risk Profile Overview | Category | Total | 🔴 (>= 0.50) | 🟠 (0.35-0.49) | 🟡 (0.15-0.34) | 🟢 (< 0.15) | |---|---|---|---|---|---| | 1.0 Technical | 8 | 2 | 4 | 2 | 0 | | 2.0 Management | 4 | 0 | 3 | 1 | 0 | | 3.0 External | 3 | 1 | 0 | 2 | 0 | | **Total Threats** | **15** | **3** | **7** | **5** | **0** | --- > [!abstract]- High Priority Active Risks — RF >= 0.35 (click to expand) > > | Risk | RF | Category | Owner | Latest Action | > |---|---|---|---|---| > | [[Long Lead Electrical Switchgear]] | 🔴 0.63 | 1.0 Technical | [[Mario]] | Partial shipment confirmed; FAT scheduled March 28 | > | [[Process Water Quality Exceedances]] | 🔴 0.63 | 1.0 Technical | [[Toadette]] | Design team evaluating treatment capacity against observed influent data | > | [[Regulatory Permit Processing Delays]] | 🔴 0.63 | 3.0 External | [[Rosalina]] | Expediting request acknowledged; no revised timeline from agency | > | [[Subsurface Conditions - Pile Driving]] | 🟠 0.49 | 1.0 Technical | [[Bowser]] | Test pile program complete; production driving proceeding with modified criteria | > | [[Maintenance of Plant Operations]] | 🟠 0.49 | 1.0 Technical | [[Mario]] | Tie-in sequence coordination meeting held March 24 | > | [[Recovery Schedule Requirements]] | 🟠 0.45 | 2.0 Management | [[Bowser]] | Recovery schedule submittal overdue; formal notice pending | > | [[Weather Impact on Construction Schedule]] | 🟠 0.35 | 2.0 Management | [[Bowser]] | Five lost weather days in March; schedule impact under assessment | > | [[Chemical Feed System Design Changes]] | 🟠 0.35 | 1.0 Technical | [[Yoshi]] | Revised P&IDs issued for review; chemical storage layout unchanged | > | [[Contractor Resource Loading Gaps]] | 🟠 0.35 | 2.0 Management | [[Bowser]] | Manpower loading plan updated; two additional crews mobilizing April 1 | > | [[Electrical Switchgear Voltage Discrepancy]] | 🟠 0.35 | 1.0 Technical | [[Yoshi]] | Voltage study complete; transformer tap adjustment resolves discrepancy | > | [[Design Completion Delays]] | 🟠 0.35 | 1.0 Technical | [[Yoshi]] | 100% design package on track for April 4 review cycle | --- > [!abstract]- Change Management — Potential Change Orders (click to expand) > > | PCO | RF | Claimed Amount | Status | Owner | > |---|---|---|---|---| > | [[Contractor Design Progression Disputes]] | 🟠 0.49 | $340,000 | Under negotiation — 5 items ($120K) remain disputed | [[Mario]] | > | [[Unforeseen Site Contamination]] | 🔴 0.63 | $275,000 (est.) | Remediation 70% complete — formal CO pending | [[Mario]] | --- > [!abstract]- Near-Term Construction Activities (click to expand) > > **Pump Station Foundation — Pile Driving and Substructure:** > The test pile program was completed on March 18, confirming that production piles can achieve the required bearing capacity at depths approximately 5 feet deeper than originally estimated. Production pile driving commenced on March 22 and is proceeding at a rate of 8-10 piles per day. The subsurface conditions risk (0102) remains elevated due to the variable refusal depths encountered across the foundation footprint, but the modified driving criteria developed from the test program are performing as expected. The contractor has mobilized a second pile rig to maintain the foundation schedule. > > **Electrical Switchgear Delivery and Installation Preparation:** > Site preparation for the electrical room is advancing in parallel with the switchgear procurement. Conduit rough-in for the medium-voltage feeders is approximately 60% complete, and the concrete equipment pads have been poured and are curing. The partial switchgear shipment received on March 20 has been stored in the on-site laydown area under weatherproof cover. The Factory Acceptance Test on March 28 will verify protective relay settings, bus insulation resistance, and breaker operation before the vendor ships the remaining main incoming section. The installation contractor has confirmed availability for the April 15 delivery window. > > **Site Contamination Remediation:** > Excavation and removal of petroleum-contaminated soils has reached approximately 70% completion. The remediation contractor has removed 1,400 cubic yards of impacted material to date, with an estimated 600 cubic yards remaining in the northeast quadrant of the pump station footprint. Confirmation sampling is scheduled to begin the week of March 30 to verify that residual concentrations meet the Mushroom Kingdom residential direct contact criteria. The remediation work has been sequenced to allow concurrent foundation construction in the southern portion of the site, minimizing the overall schedule impact. > > **Plant Operations Coordination:** > The tie-in sequence for connecting the new pump station to the existing secondary effluent header requires a 72-hour plant flow diversion. A coordination meeting was held on March 24 with plant operations staff to confirm the diversion protocol, backup pump availability, and communication procedures. The tie-in window has been tentatively scheduled for the week of May 12, contingent on the switchgear being energized and the new pumps passing factory performance testing. [[Mario]] is coordinating with the plant superintendent to confirm that the diversion can be accommodated within the seasonal flow profile. > > **Design Completion and 100% Review:** > The design team reports that the 100% design package is on track for distribution by April 1, with owner review comments due April 4. Key specification sections still under revision include the chemical feed system P&IDs (reflecting the revised sodium hypochlorite dosing rates) and the electrical one-line diagram (updated to reflect the voltage discrepancy resolution). The structural and civil packages are complete and have been issued for construction in the areas not affected by the contamination remediation. Timely completion of the review cycle is critical to maintaining the May procurement schedule for long-lead mechanical equipment. --- ## Opportunities | Opportunity | RF | Stoplight | Strategy | Owner | Status | |---|---|---|---|---|---| | [[Early Equipment Delivery - Pumps]] | 0.35 | 🟡 | ENHANCE | [[Mario]] | Vendor confirmed accelerated manufacturing slot; logistics coordination underway | | [[Value Engineering - Pipe Material Substitution]] | 0.35 | 🟡 | EXPLOIT | [[Yoshi]] | VE proposal submitted to Owner for review; potential savings $180K | | [[Accelerated Permit Approval]] | 0.15 | 🟠 | ENHANCE | [[Rosalina]] | Pre-application meeting requested with [[Mushroom Kingdom]] | --- ## Outstanding Action Items ### Immediate (This Week) - [[Mario]] — Attend Factory Acceptance Test for switchgear at manufacturer's facility (March 28) - [[Rosalina]] — Follow up with Mushroom Kingdom on permit expediting request; escalate if no response by March 28 - [[Wario]] — Complete contamination confirmation sampling program (week of March 30) ### Near-Term (Next 2-4 Weeks) - [[Luigi]] — Deliver settlement proposal for design progression disputes to Contractor (target April 2) - [[Princess Peach]] — Complete 100% design review comments and return to design team (April 4) - [[Bowser]] — Submit contractually-required recovery schedule addressing lost weather days and resource gaps - [[Mario]] — Prepare formal Change Order package for site contamination remediation costs ### Strategic (1-3 Months) - [[Yoshi]] — Finalize Value Engineering proposal for pipe material substitution and present cost-benefit analysis - [[Rosalina]] — Coordinate environmental permit application with Mushroom Kingdom Department of Environmental Quality - [[Mario]] — Evaluate construction sequence impacts from phased switchgear delivery and develop contingency plan --- ## Trend Analysis ### 4-Week Trend | Week | Total Open | Critical | New | Closed | PCO Movement | |---|---|---|---|---|---| | 2026-03-05 | 20 | 5 | 1 | 0 | Site Contamination escalated to PCO | | 2026-03-12 | 19 | 5 | 0 | 1 | — | | 2026-03-19 | 19 | 5 | 0 | 0 | — | | 2026-03-26 | 18 | 4 | 0 | 1 | Design Progression: 2 of 7 items resolved | ### Key Concerns - **Water quality severity at maximum:** The Process Water Quality Exceedances risk (0103) carries a catastrophic consequence rating and has not improved in four weeks. The design team's capacity evaluation is the critical path item — if additional pre-treatment is required, the cost and schedule impact will be significant and must be addressed before construction of the filtration system advances. - **Switchgear phased delivery introduces coordination risk:** The decision to accept a partial shipment means that installation will proceed in stages, requiring careful sequencing with electrical rough-in, conduit termination, and energization testing. Any delay to the April 15 balance shipment will cascade into the tie-in schedule. - **Design progression dispute resolution is relationship-critical:** The $120K in remaining disputed items represents a modest dollar amount relative to the contract value, but the negotiation process is consuming management attention and straining the collaborative design-build relationship. Timely resolution through the April 2 settlement proposal is strongly encouraged. - **Regulatory permit timeline threatens schedule float:** The construction permit has been under review for 12 weeks against an 8-week standard. The remaining schedule float for early work packages is approximately 3 weeks. If the permit is not issued by mid-April, the project will need to re-sequence work to maintain the overall completion date. - **Site contamination remediation on track but formal documentation lagging:** Field remediation work is progressing well, but the formal Change Order documentation has not kept pace. The $275,000 estimated cost needs to be captured in the project controls system before the next progress payment application to avoid billing complications. --- ## Upcoming Milestones | Milestone | Target Date | Status | Associated Risks | |---|---|---|---| | Switchgear FAT | 2026-03-28 | On Track | [[Long Lead Electrical Switchgear]] | | 100% Design Review Comments | 2026-04-04 | Pending | [[Design Completion Delays]] | | Site Remediation Complete | 2026-04-10 | On Track | [[Unforeseen Site Contamination]] | | Switchgear Delivery (Balance) | 2026-04-15 | On Track (revised) | [[Long Lead Electrical Switchgear]] | | Design Progression Settlement | 2026-04-02 | In Progress | [[Contractor Design Progression Disputes]] | | Construction Permit Expected | 2026-05-01 | At Risk | [[Regulatory Permit Processing Delays]] | --- **Report Prepared By:** [[Waluigi]], [[Point of Curvature]] **Meeting Reference:** [[2026-03-26 1300 Risk Call - Publish]] **Risk Register:** [[00 Risk Register MOC]]