## [[Risk Action Plan]] ### [[Risk Description|Description]] Due to the presence of active water, gas, and electrical utilities crossing the construction site, there is a threat that utility relocation may conflict with the construction sequence, which may lead to work stoppages and schedule delays while utility companies complete their relocations. > [!abstract]- Risk Analysis — Key Assumptions & Current Controls (click to expand) > > **Key Assumptions:** > - Utility relocation design and permits are the responsibility of the respective utility owners (Toad Town municipal water, regional gas provider, and the electrical distribution utility), not BUILT RIGHT CONSTRUCTION. > - The relocation scope and schedule are subject to each utility company's own resource availability and internal approval processes, which are outside the project team's direct control. > - EPIC Water Authority has existing relationships with Toad Town utilities and is best positioned to coordinate formal relocation requests and escalate delays. > > **Current Controls:** EPIC Water Authority has initiated contact with all three utility owners. A utility coordination matrix has been established tracking each utility's relocation scope, estimated completion date, and responsible contact. Temporary work-arounds have been identified for the gas and electrical crossings to allow early site grading to proceed. > [!abstract]- Sources of Information & References (click to expand) > > **Sources:** > - [[EXHIBIT C - General Conditions]] > - [[Section 01 14 00 Work Restrictions]] > > **Attachments:** > - None ### [[Risk Mitigation Strategy]] Transfer primary relocation coordination responsibility to EPIC Water Authority, who holds the relationships and authority to compel utility companies to act within agreed timelines. Establish contractual protections for BUILT RIGHT CONSTRUCTION against schedule impacts caused by third-party utility delays that are outside the contractor's control. Develop a phased construction sequence that sequences early work in areas clear of utility conflicts, deferring excavation in conflict zones until relocations are confirmed complete. ### Possible Additional Actions - Formalize utility relocation commitments with each utility owner in writing, including target completion dates, so delays can be documented and time extensions supported. - Engage Toad Town's public works department to facilitate coordination between the municipal water utility and the project team, given the municipality's role as a stakeholder. - Add utility conflict zones to the weekly look-ahead schedule review so the project team has advance notice if relocations are running behind. - Consider pre-ordering any contractor-supplied materials needed for utility tie-ins so that work can begin immediately upon relocation confirmation. ### Comments & Recommendations Utility relocation timelines are the single largest third-party schedule risk on this project. EPIC Water Authority's active involvement is essential — utility companies respond to owner requests faster than contractor requests. The phased work-around sequence buys time, but a formal agreement with each utility on a drop-dead completion date is the most important near-term action to lock in. ### Status - [ ] [[2026-02-19]] ^status-2026-02-19 - 🟡 **Coordination Status:** EPIC Water Authority held a utility coordination meeting with all three utility owners on February 12; the gas line relocation is confirmed for completion by March 31 and the municipal water line by April 15. The electrical crossing remains unscheduled pending the utility company's internal capital budget approval. - ⏳ **Electrical Crossing:** EPIC Water Authority is escalating the electrical relocation request to the utility's regional manager; a response is expected by March 7. > [!abstract]- Status History (click to expand) > > - [x] [[2025-11-10]] Risk identified during pre-construction site survey — three active utility crossings (water, gas, electrical) conflict with the primary excavation corridor for the new pump station intake structure. Utility relocation responsibility confirmed as owner-managed per contract general conditions. ^status-2025-11-10