## [[Risk Action Plan]] ### [[Risk Description|Description]] Due to extended manufacturer lead times for medium-voltage electrical switchgear, there is a threat that equipment delivery may be delayed beyond the scheduled installation window, which may lead to construction sequencing disruptions and potential project delay. > [!abstract]- Risk Analysis — Key Assumptions & Current Controls (click to expand) > > **Key Assumptions:** > - Manufacturer lead time quoted at 42 weeks from purchase order issuance; any revision to this estimate would materially shift the delivery window. > - The construction schedule requires switchgear delivery on-site no later than Week 60 to maintain the electrical rough-in sequence feeding into equipment start-up activities. > > **Current Controls:** Early procurement authorization has been obtained from [[EPIC Water Authority]], allowing [[BUILT RIGHT CONSTRUCTION]] to issue the purchase order in advance of the 60% design milestone. Monthly expediting reports are contractually required from the switchgear vendor and are being reviewed at each progress meeting. > [!abstract]- Sources of Information & References (click to expand) > > **Sources:** > - [[EXHIBIT A - GENERAL DESCRIPTION OF PROJECT AND WORK; Key Completion Times; LIQUIDATED DAMAGES]] — Key Completion Times and Liquidated Damages provisions governing project milestone dates. > - [[Section 01 32 16.20 Construction Progress Schedule]] — Schedule requirements including procurement tracking and long-lead equipment submittals. > > **Attachments:** > - None ### [[Risk Mitigation Strategy]] REDUCE — [[Bowser]] is conducting monthly vendor expediting calls with the switchgear manufacturer to monitor production status and identify any emerging delays early. In parallel, [[Mario]] is qualifying an alternative vendor capable of meeting the project's medium-voltage specifications so that a second-source procurement can be initiated within 30 days if the primary manufacturer reports a material schedule slip. A construction sequence analysis has been completed to quantify available float, confirming that a delivery delay of up to 15 calendar days can be absorbed without impacting the Key Completion milestone. ### Possible Additional Actions - Explore feasibility of partial factory shipment — delivering the switchgear enclosure and bus structure ahead of internal components to allow civil and mechanical rough-in work to proceed. - Incorporate a switchgear delivery milestone into the Contract Progress Schedule as an owner-visible early warning indicator tied to the [[EXHIBIT A - GENERAL DESCRIPTION OF PROJECT AND WORK; Key Completion Times; LIQUIDATED DAMAGES]] milestones. ### Comments & Recommendations This risk carries the highest monitoring priority in the Equipment & Materials category given its direct linkage to the facility energization sequence. The 42-week lead time leaves no contingency if the procurement process is delayed further. [[Mario]] should confirm factory acceptance test attendance logistics no later than two weeks before the scheduled FAT date to avoid last-minute travel conflicts. ### Status - [ ] [[2026-03-19]] ^status-2026-03-19 - 🟡 **Vendor Update:** [[Bowser]] confirmed with the switchgear manufacturer that the shipping date of April 15 remains on track — 8 days ahead of the revised delivery schedule, recovering partial float previously lost. - ⏳ **[[Long Lead Electrical Switchgear - Factory Acceptance Test|Factory Acceptance Test]]:** FAT is scheduled for March 28 at the manufacturer's facility — [[Mario]] to attend and report any punchlist items requiring resolution before shipment. - [ ] [[2026-03-05]] ^status-2026-03-05 - 🔴 **Schedule Impact:** Original delivery date slipped 3 weeks due to a component shortage at the manufacturer's subvendor for the protective relay panels — revised delivery now April 23, consuming all available float. - 🔄 **Recovery:** [[Bowser]] negotiated a partial shipment arrangement — switchgear enclosure and bus structure arriving March 20, relay panels and internal components to follow April 23, allowing civil rough-in to proceed on schedule. > [!abstract]- Status History (click to expand) > > - [x] [[2026-02-12]] Expediting call held — manufacturer confirmed production is on schedule and that relay panel procurement is 60% complete; no delivery date changes at this time. Considered low concern at this review. ^status-2026-02-12 > - [x] [[2025-12-04]] Manufacturer issued a formal notification of a 3-week production delay due to raw material availability; [[Bowser]] initiated alternative vendor qualification process and notified [[Mario]] and [[EPIC Water Authority]] per contract notice requirements. ^status-2025-12-04 > - [x] [[2025-09-15]] Risk identified during initial project risk workshop — 42-week lead time for medium-voltage switchgear noted as the single longest procurement item on the project; early procurement authorization requested from [[EPIC Water Authority]] and approved. ^status-2025-09-15