## [[Risk Action Plan]] ### [[Risk Description|Description]] Due to extended review timelines at [[Mushroom Kingdom]] regulatory agencies for construction permits and environmental authorizations, there is a threat that required permits may not be issued before the planned construction mobilization date, which may lead to project-wide schedule delay, potential loss of the favorable construction season, and increased costs from delayed contract mobilization. > [!abstract]- Risk Analysis — Key Assumptions & Current Controls (click to expand) > > **Key Assumptions:** > - The [[Mushroom Kingdom]] Department of Environmental Quality has a published permit review timeline of 120 days but has regularly exceeded this target by 30–90 days on comparable water infrastructure projects in recent years. > - Construction mobilization is planned for April 1, 2026 — any permit not in hand by that date will delay the start of earthwork and foundation activities, which are on the construction critical path. > - Two separate permit pathways are required: a construction authorization from the [[Mushroom Kingdom]] DEQ and a right-of-way permit from [[Toad Town]] for utility relocations — the latter has historically been the faster of the two but is dependent on a completed utility relocation design. > > **Current Controls:** [[Rosalina]] submitted permit applications for both pathways in August 2025, 7 months ahead of the planned mobilization date, to build buffer against processing delays. [[Princess Peach]] is maintaining a permit tracking log with scheduled follow-up contacts every 30 days. [[EPIC Water Authority]] has a pre-existing relationship with the DEQ project manager assigned to this application. > [!abstract]- Sources of Information & References (click to expand) > > **Sources:** > - [[EXHIBIT C - General Conditions]] — Owner-caused delay provisions and contractor entitlement if permits are not obtained by required dates. > > **Attachments:** > - None ### [[Risk Mitigation Strategy]] REDUCE — [[Rosalina]] has scheduled quarterly in-person meetings with the [[Mushroom Kingdom]] DEQ permit reviewer to maintain engagement and address technical questions before they become formal comments that restart review clocks. [[Princess Peach]] is coordinating with [[Toad Town]] public works staff to ensure the right-of-way permit application is technically complete and responsive to any informal feedback received during the review period. The project team has developed a construction sequencing contingency plan that allows interior foundation and structural steel work to commence in April under a limited authorization even if the full environmental permit has not been received, reducing the critical path exposure by approximately 45 days. ### Possible Additional Actions - Prepare and submit a formal expedited review request to [[Mushroom Kingdom]] DEQ citing the public benefit of the water reclamation facility upgrade and the construction season window — expedited review is available for a fee and has been successfully obtained on two recent [[Toad Town]] projects. - Identify whether any permit conditions can be addressed through a phased permit approach, allowing early construction activities in non-sensitive areas to proceed while final permit conditions for treatment process areas are resolved. ### Comments & Recommendations The permit processing timeline risk is rated almost certain because the [[Mushroom Kingdom]] DEQ has not met its published 120-day review target in over 3 years on comparable projects. [[Rosalina]]'s proactive engagement strategy is the correct approach, but the expedited review request should be submitted now rather than held as a contingency — the fee is nominal relative to the cost of a mobilization delay. ### Status - [ ] [[2026-03-19]] ^status-2026-03-19 - 🟡 **DEQ Review Status:** [[Rosalina]] confirmed with DEQ project manager that the application is in the final technical review phase — one outstanding comment on stormwater management during construction has been informally resolved; formal approval letter anticipated by April 10. - ⏳ **[[Regulatory Permit Processing Delays - Permit Expediting Request|Permit Expediting Request]]:** [[Rosalina]] to submit formal expedited review request to [[Mushroom Kingdom]] by March 25 to maintain pressure and ensure the April 10 target is met regardless of informal assurances. - [ ] [[2026-02-05]] ^status-2026-02-05 - 🔴 **Schedule Pressure:** DEQ formal review comment letter received February 3 — 6 comments requiring written response; [[Rosalina]] and [[Star Road Engineering]] developing responses targeting a 14-day turnaround to minimize delay to the April 1 mobilization date. - 📅 **Right-of-Way Permit:** [[Toad Town]] right-of-way permit approved January 28 — this pathway is now cleared; utility relocation can begin as soon as the DEQ construction authorization is received. > [!abstract]- Status History (click to expand) > > - [x] [[2025-11-20]] Quarterly DEQ meeting held — reviewer confirmed application is technically complete and in review queue; no technical deficiencies identified; estimated decision date of February 28 provided informally but not formally committed. [[Rosalina]] flagged that the February 28 estimate is 30 days later than the April 1 mobilization schedule requires for comfort. ^status-2025-11-20 > - [x] [[2025-08-15]] Permit applications submitted — both DEQ construction authorization and [[Toad Town]] right-of-way applications submitted with complete application packages; risk assessed as almost certain for delay based on comparable project history; [[Rosalina]] assigned as permit owner and lead agency contact. ^status-2025-08-15