## [[Risk Action Plan]] ### [[Risk Description|Description]] Due to iterative owner review cycles, evolving project requirements, and coordination gaps between design disciplines, there is a threat that final design completion may extend beyond the planned milestone, which may lead to delayed procurement, construction start, and cascading schedule impacts. > [!abstract]- Risk Analysis — Key Assumptions & Current Controls (click to expand) > > **Key Assumptions:** > - The contract requires EPIC Water Authority to complete design reviews within 21 calendar days of submission; however, past performance on similar projects has shown review cycles routinely run 30–35 days. > - Star Road Engineering's design team is managing three concurrent design packages (civil, mechanical, electrical) with interdependencies that require careful internal coordination to prevent interface conflicts. > - The 100% design submittal must be approved before the long-lead electrical switchgear and mechanical process equipment packages are released for procurement — a delay in design approval directly delays these procurements. > - BUILT RIGHT CONSTRUCTION's construction start date for foundation work is contingent on receiving 100% civil drawings; the current baseline assumes a 90-day design-to-construction start interval. > > **Current Controls:** A design submittal log is maintained by [[Mario]] tracking all submission dates, review due dates, and comment status. Design coordination meetings are held biweekly between Star Road Engineering's discipline leads. [[Yoshi]] reviews draft submittals before formal issue to catch interdisciplinary conflicts before they reach EPIC Water Authority. > [!abstract]- Sources of Information & References (click to expand) > > **Sources:** > - [[EXHIBIT A - GENERAL DESCRIPTION OF PROJECT AND WORK; Key Completion Times; LIQUIDATED DAMAGES]] > - [[EXHIBIT C - General Conditions]] > - [[Section 01 32 16.20 Construction Progress Schedule]] > > **Attachments:** > - None ### [[Risk Mitigation Strategy]] Reduce design delay likelihood through proactive schedule management and early identification of review bottlenecks. [[Yoshi]] is to track EPIC Water Authority's design review progress against the 21-day contractual review period and issue reminder notices at day 14 if comments have not been received. [[Mario]] is to maintain a running issues log of open interdisciplinary coordination items, with each item assigned a resolution target date tied to the design milestone schedule. Conduct a pre-submission coordination review for each major design package to reduce the likelihood of rejection or major comments requiring a full resubmittal. ### Possible Additional Actions - Engage EPIC Water Authority's project manager proactively to request early assignment of their review staff to the 100% design package so reviewers are available when the submission is made. - Request a mid-cycle informal check-in with EPIC Water Authority at the 50% point of each review period to surface emerging comments early, reducing the density of comments at formal close-out. - Evaluate whether any procurement packages can be issued on a pre-approved performance basis to reduce the critical path dependency on 100% design approval. - If EPIC Water Authority's review exceeds the contractual period, issue a written notice of delay preserving rights to a time extension and ensuring the delay is documented in the project record. ### Comments & Recommendations Design schedule management is a persistent challenge on projects of this scale. The strongest risk reduction available is proactive communication with EPIC Water Authority's review staff — surprises in formal comments almost always trace back to gaps in interim coordination. [[Yoshi]]'s pre-submission reviews have materially reduced the comment density on prior submittals and should continue for all remaining packages. ### Status - [ ] [[2026-03-19]] ^status-2026-03-19 - 🟡 **100% Design Review:** Star Road Engineering issued the 100% design package on March 5; EPIC Water Authority's 21-day review period expires March 26. Comments have not yet been received as of this update. - ⏳ **[[Design Completion Delays - 100% Design Review Comments\|100% Design Review Comments]]:** [[Princess Peach]] review comments due by April 4. - [ ] [[2026-02-12]] ^status-2026-02-12 - 📊 **90% Design Accepted:** EPIC Water Authority accepted the 90% design submittal on February 10 with 14 minor comments — all comments were addressed within 5 days and a revised package was accepted without further review. Star Road Engineering proceeding to final 100% package. - 🟡 **Electrical Coordination:** The voltage discrepancy on the transformer specification (see [[Electrical Switchgear Voltage Discrepancy]]) required a minor hold on the electrical package; all other disciplines are proceeding on schedule. > [!abstract]- Status History (click to expand) > > - [x] [[2025-12-20]] 60% design review complete — EPIC Water Authority returned 38 comments on December 18, 3 days past the 21-day contractual review period. A formal notice of late review was issued. Star Road Engineering addressed all comments and the 90% submittal was issued on schedule. ^status-2025-12-20 > - [x] [[2025-10-15]] 60% design package submitted to EPIC Water Authority on October 14. Review tracking initiated by [[Mario]]; 21-day review period expires November 4. All three discipline packages (civil, mechanical, electrical) were included in the submittal with no outstanding interdisciplinary issues noted at time of submission. ^status-2025-10-15 > - [x] [[2025-08-01]] Risk identified at project kickoff — historical performance on EPIC Water Authority design review cycles averages 30–35 days against a 21-day contractual requirement, creating a systemic schedule pressure on all design milestones. Assigned to [[Yoshi]] for monitoring with [[Mario]] supporting submittal tracking. ^status-2025-08-01